Electronic Asset Verification

//Electronic Asset Verification

This effort was one of NESCSO’s major initiatives for 2017. In the fall of 2016, the Vermont Agency of Human Services (VT-AHS) asked NESCSO for support in accessing electronic Asset Verification Services (eAVS). The implementation of an e-AVS is required by the Centers for Medicare and Medicaid Services.

NESCSO pursued this initiative with the sole purpose of facilitating State access to eAVS and other tools. These services are ideal candidates for multi-State procurements. The services support relatively straight-forward processes, not requiring significant customization. There are only a few vendors offering these services. Lastly, the costs are primarily volume-based, providing an opportunity for cost-savings that would not be available to States with individual contracts.

NESCSO, with significant input and participation from VT-AHS, developed and issued a Request for Proposals (RFP) for the following services:
1. Electronic Asset Verification Services: enable a State to automate the manual process of sending requests to banks or applicants for information regarding their assets (bank accounts, CDs, etc.)
2. Real Property Asset Identification and Verification: enable a State to conduct a nation-wide search for real property, such as second homes, boats, etc.
3. Tools to Assist with the Review of Financial Statements: enable a State to more easily and accurately review an applicants five years of bank statements.

The RFP was posted on the NESCO website on June 19, 2017 and responses were due on July 31, 2017.

We received 3 responses for eAVS; 3 for Real Property identification and 2 for Tools to Assist Review. The proposals were reviewed solely by VT-AHS staff. NESCSO was not involved in the recommendation of vendors. We used this model to ensure the choice of vendor met the rigor of any State review. For the review of proposals, VT-AHS followed its established review protocol.

Based on VT-AHS recommendations, the following vendors were chosen:
 eAVS: Public Consulting Group (PCG)
 Real Property: No award given
 Tools to Assist Review: Ocrolus

No award was made for real property identification as no vendor proposed a stand-alone service; in other words, the real property tool was tied to an eAVS option. This fall, NESCSO entered into a contract with PCG for eAVS and Ocrolus for document review.

Our primary goal for 2017 was to ensure VT had a functioning eAVS by January 1, 2018. We are happy to report that due to the hard work of VT-AHS, PCG, and NESCSO we achieved that goal.

In 2018, we will be focused on supporting the participation of other States to access or either one or both of these services.

For more information please contact Elena Nicolella at elena.nicolella@nescso.org